As an administrator in Smart Arena, adding users correctly is essential for a seamless learning experience. Accurate setup ensures personalized access, progress tracking, and platform security.
Adding a new user
1. Start by opening the User management tab.
2. Click on the Add User tab to open a form.
3. Enter Basic Information: Fill in the user's first name, last name, and username. If the username field is left blank, their email will be used as a username.
Complete Required Fields: Fields with an asterisk are mandatory. You will not be able to add a user without their email and a password.
4. Set Password Options:
Self-Set Password: By enabling the User sets the password via email confirmation toggle, the user will receive an email with a link to set their own password.
Manual Password: You can set a password manually in the form, ensuring it meets security requirements.
If you do not check the “Send registration email when user is created” option, the user will not receive the registration email immediately after being added to the system, but only once they are enrolled in their first course.
5. The Additional Information section allows you to add details like the user’s birthdate, gender, and preferred language for the application interface (which doesn’t affect training content). You can include a description and a picture, both visible in the author's information on course cards.
6. The last section of the form, User roles, is used to assign a role and permissions. Each user can have one role and multiple permissions. See User roles.
User roles and permissions in Smart Arena are essential for maintaining security, efficiency, and control within the platform. By assigning roles we are ensuring that each user has access only to the information and tools relevant to their role. This structured approach simplifies the management of learning processes, enabling administrators to assign tasks, monitor progress, and tailor access to meet the specific needs of different teams or individuals.
At the top of the page, you will see tabs, where general information, organizational units, groups, locations, and workplace and direct manager can be input. These options allow administrators to keep up with their organizational structure and use it for easier personalization and assigning training programs to employees.
8. Once all information is entered, click Create to add the user.
Proper user management is the backbone of an efficient Smart Arena experience. By following these steps, you ensure every user has the right access and tools to succeed. For automatic user updates, see also the SFTP User Import option.